Skip to main content
Inventory

​
Inventory Table

Comprehensive table with all sponsorship items.

​
Table Columns

Drag Handle (leftmost):
  • Six-dot icon for drag-and-drop
  • Click and drag to reorder items
  • New order saves automatically
Item Name:
  • Primary identifier
  • Bold text
  • Click row to edit
Category:
  • Inline dropdown
  • Select from configured categories
  • Quick-change without opening modal
Event:
  • Inline dropdown
  • “All events” or specific event
  • Quick-change assignment
Required (Tier):
  • Inline dropdown
  • “All Tiers” or specific tier requirement
  • Restricts item availability per tier
Quantity:
  • Inline number input
  • Max quantity available
  • Empty = unlimited
  • Changes save automatically
Unit Cost:
  • Currency formatted (e.g., “€5,000”)
  • Right-aligned
  • Hidden in Negotiator Mode
Actions:
  • Edit button - Opens edit modal
  • Delete button - Opens delete confirmation
Drag to Reorder: The display order in this table determines the order items appear in Package Builder. Organize strategically!

​
Inline Editing

Most fields can be edited directly in the table without opening the modal: Editable Inline:
  • Category dropdown
  • Event dropdown
  • Required tier dropdown
  • Max quantity input
Not Editable Inline:
  • Item name (use Edit button)
  • Description (use Edit button)
  • Unit cost (use Edit button)
  • Boolean toggle (use Edit button)
Auto-Save: Inline edits save automatically when you change the value. No need to click “Save”!

​
Add Item Button

Location: Top right of Library tab Button: Blue primary button “Add Item” Action: Opens Add Item modal

​
Add/Edit Item Modal

Comprehensive modal for creating or editing inventory items.
Add/Edit Item Modal
Item Name (required):
  • Clear, descriptive name
  • Appears in packages and proposals
  • Example: “Stadium Naming Rights”, “VIP Season Tickets”
Description (optional):
  • Detailed explanation of the item
  • Visible to sponsors in proposals
  • Supports multi-line text
Category (required):
  • Select from dropdown
  • Built-in Categories: Designation, Hospitality
  • Custom Categories: Add your own in Settings tab
  • Quick Add: Click ”+ Add category” to create new one instantly
System Categories: “Designation” and “Hospitality” are built-in and cannot be deleted. Custom categories can be managed in Settings.
Event Assignment:
  • “All events” (default) - Item applies to all events
  • Specific Event - Item only for one event
  • Quick Add: Click ”+ Add event” to create new event
  • Event Details: Click pencil icon to view/edit event info
Event-Specific Items: Use this for special offerings like “Championship Game VIP Tickets” or “Opening Ceremony Banner Placement”.
Required Tier:
  • “All Tiers” (default) - Available to all sponsors regardless of tier
  • Specific Tier - Only available to sponsors at this tier level
  • Quick Add: Click ”+ Add tier” to create new tier level
  • Tier Management: Click pencil icon to edit tiers
Tier Restrictions: Use this to create exclusive items for premium sponsors (e.g., “Platinum Lounge Access” only for Gold tier).
Unit Cost (required):
  • Cost per unit in base currency
  • Example: €5,000 for one VIP ticket
  • Used in package pricing calculations
  • Hidden in Negotiator Mode (proposal-based pricing)
Max Quantity (optional):
  • Maximum available quantity
  • Empty = unlimited
  • Example: 100 VIP seats, 1 stadium naming right
  • Enforced in Package Builder
Boolean Toggle:
  • OFF (default) - Quantity-based item
  • ON - Yes/No checkbox item
  • Boolean items ignore Max Quantity field
  • Example: “Logo on Website” (either included or not)
Boolean Items: When enabled, this item becomes a simple checkbox in Package Builder (no quantity field). Use for all-or-nothing offerings.

​
Quick Add Features

The modal includes quick-add buttons to create categories, tiers, and events without leaving the modal:

​
Quick Add Category

Button: ”+ Add category” (in Category dropdown) Action: Opens mini-modal with:
  • Category name input
  • Color picker (optional)
  • Save button
Result: New category immediately available in dropdown

​
Quick Add Tier

Button: ”+ Add tier” (in Required Tier dropdown) Action: Opens Tier Management modal with:
  • List of existing tiers
  • Add new tier button
  • Edit/delete existing tiers
  • Drag-and-drop reordering
Result: New tier immediately available in dropdown

​
Quick Add Event

Button: ”+ Add event” (in Event dropdown) Action: Opens Add Event modal with:
  • Event name (required)
  • Location details (name, address, city, postal code, country)
  • Period (start date, end date)
  • Description
  • Save button
Result: New event immediately available in dropdown
Streamlined Workflow: Quick-add features let you build your entire inventory structure without closing the Add Item modal. Create categories, tiers, and events on-the-fly!

​
Edit vs View Mode

Edit Icons:
  • Category: No edit icon (managed in Settings)
  • Tier: Pencil icon - opens Tier Management modal
  • Event: Pencil icon - opens event details with location/period info
Viewing Event Details: When clicking event pencil icon, you see:
  • Event name
  • Location (if provided)
  • Period dates (if provided)
  • Description (if provided)
  • Edit and Delete buttons
When Adding:
  • Cancel - Close without saving
  • Add Item - Create item (blue button)
When Editing:
  • Cancel - Close without saving
  • Delete Item - Delete item (red button)
  • Save Changes - Update item (blue button)

​
Delete Item

​
Delete Confirmation Modal

Triggered by:
  • Clicking trash icon in table
  • Clicking “Delete Item” button in edit modal
Modal Content:
  • Title: “Delete Item”
  • Message: “Are you sure you want to delete ‘[Item Name]’?”
  • Affected Packages List: Shows which packages use this item
  • Confirm: “Delete” (red button)
  • Cancel: “Cancel” (gray button)
Cascading Impact: Deleting an item removes it from all packages that use it. The packages remain, but the item is removed from their item lists.

​
Affected Packages

If the item is used in packages, the modal displays: Section: “Packages using this item” List: All package names containing this item Example:
  • Gold Partner Package
  • Platinum Sponsor Bundle
  • VIP Experience Package
If the item isn’t used in any packages, this section is hidden and deletion is safe.

​
Reordering Items

​
Drag-and-Drop Functionality

How to Reorder:
  1. Hover over item row
  2. Click and hold the six-dot drag handle (leftmost column)
  3. Drag item up or down
  4. Release to drop in new position
  5. Order saves automatically
Why Order Matters:
  • Items appear in Package Builder in this order
  • Organize by importance, category, or alphabetically
  • Strategic ordering improves package building UX
Best Practice: Group similar items together (e.g., all VIP hospitality items, then all signage items, then all digital items).

​
Boolean vs Quantity Items

Two types of items serve different purposes:

​
Quantity-Based Items (Default)

Characteristics:
  • Has Max Quantity field
  • Shown with quantity selector in Package Builder
  • Example: “VIP Tickets” (max 100)
Use Cases:
  • Physical items with limited availability
  • Tickets, seats, parking spaces
  • Merchandise quantities
  • Advertising impressions with caps

​
Boolean Items (Checkbox)

Characteristics:
  • Boolean toggle ON
  • No quantity field (always 1 or 0)
  • Shown as checkbox in Package Builder
  • Example: “Logo on Website” (yes/no)
Use Cases:
  • All-or-nothing offerings
  • Digital placements (logo on website, social media mention)
  • Rights and naming (stadium naming, jersey sponsor)
  • Exclusive benefits (backstage access, meet-and-greet)
When to Use Boolean: If the item can’t have a quantity (it’s either included or not), use boolean mode. If sponsors can have multiple (1, 2, 5 units), use quantity mode.

​
Item Categories

​
Built-in Categories

Designation:
  • Brand placement and recognition items
  • Examples: Logo on jersey, stadium naming rights, banner placement
  • Cannot be deleted (system category)
Hospitality:
  • Guest experiences and VIP access
  • Examples: VIP tickets, lounge access, meet-and-greet, parking
  • Cannot be deleted (system category)

​
Custom Categories

Create unlimited custom categories for your specific needs: Common Custom Categories:
  • Digital - Social media, website, email campaigns
  • Print - Programs, posters, flyers
  • Events - Special event access, activation opportunities
  • Merchandise - Branded merchandise, giveaways
  • Media - TV commercials, radio spots, press releases
  • Experiences - Behind-the-scenes tours, player appearances
Strategic Categorization: Well-organized categories help sponsors quickly find relevant items and create themed packages.

​
Tier Requirements

Restrict item availability by sponsorship tier level.

​
All Tiers (Default)

Setting: Required Tier = “All Tiers” Availability: All sponsors regardless of tier Use Cases: Standard items available to everyone

​
Tier-Restricted Items

Setting: Required Tier = Specific tier (e.g., “Gold”) Availability: Only sponsors at this tier or higher Use Cases: Exclusive premium offerings Example Tier Structure:
  • Platinum Tier: All items (including Platinum-exclusive)
  • Gold Tier: Gold + Silver + Bronze items (no Platinum-exclusive)
  • Silver Tier: Silver + Bronze items (no Gold/Platinum-exclusive)
  • Bronze Tier: Bronze items only (no premium items)
Tier Hierarchy: When using tier restrictions, ensure your tier order in Settings reflects the hierarchy (Platinum > Gold > Silver > Bronze).

​
Event Assignments

Control which events items apply to.

​
All Events (Default)

Setting: Event = “All events” Availability: Item available for all events Use Cases: Year-round offerings, season-long benefits

​
Event-Specific Items

Setting: Event = Specific event (e.g., “Championship Game”) Availability: Item only for this event Use Cases: Special event exclusives, limited-time offers Example Event Items:
  • “Championship Game VIP Box” - only for championship event
  • “Season Opener Banner” - only for opening game
  • “Annual Gala Table” - only for yearly gala event
Seasonal Strategy: Create “2024/2025 Season” event for season-long items, plus individual events for special games/occasions.

​
Common Use Cases

​
Building Initial Library

  1. Go to Settings tab
  2. Create categories (Digital, Hospitality, Events, etc.)
  3. Create tier levels (Platinum, Gold, Silver, Bronze)
  4. Create events (2024/2025 Season, Championship Game, etc.)
  5. Go to Library tab
  6. Add items with appropriate categories, tiers, events
  7. Set unit costs and max quantities
  8. Reorder items for logical Package Builder flow

​
Creating Tier-Exclusive Offers

  1. Create premium tier in Settings (e.g., “Platinum”)
  2. Add exclusive items (e.g., “CEO Meet-and-Greet”)
  3. Set Required Tier = “Platinum”
  4. Set high unit costs
  5. Use in premium packages

​
Managing Event-Specific Items

  1. Create event in Settings (e.g., “Annual Gala 2025”)
  2. Add event-specific items (e.g., “Gala VIP Table”)
  3. Set Event = “Annual Gala 2025”
  4. Set Max Quantity = limited availability
  5. Package and sell for that event only

​
Updating Library Mid-Season

  1. Edit existing items inline (change quantities, tiers, events)
  2. Add new items as opportunities arise
  3. Archive outdated items (delete if no packages use them)
  4. Reorder items for better Package Builder UX
  5. Update unit costs if pricing changes

​
Troubleshooting

​
Inline Edit Not Saving

Try:
  • Check network connection
  • Refresh page and try again
  • Use Edit button modal as alternative
  • Check browser console for errors

​
Drag-and-Drop Not Working

Try:
  • Use mouse (not touch) on desktop
  • Check if table is scrollable (scroll into view first)
  • Refresh page
  • Use keyboard sensors (Tab + Space + Arrow keys)

​
Item Not Appearing in Package Builder

Check:
  • Item has correct tier requirement for sponsor
  • Item has correct event assignment
  • Item isn’t archived/deleted
  • Package Builder is filtered correctly